The Importance of this Role

We are looking for a driven, detail-oriented, and people-first Coordinator to join our People Operations team in Ukraine and play a key cross-functional role across both the US and UA markets. If you thrive in a fast-paced environment and love owning processes, improving operations, and supporting people - we want you on our team.

This high-visibility role touches nearly every part of the company, from office management and events to onboarding, vendor coordination, hiring support, and US-specific operations. You’ll also partner closely with Talent Acquisition (TA), provide onboarding and offboarding support (including for offshore hires), and ensure a smooth, compliant, and culture-rich employee experience.

Your Responsibilities:

⚙️ People Operations/Human Resources Support (UA & US)

• Own and manage new hire onboarding and employee terminations/offboarding across multiple locations (US, UA, Offshore)
• Work with the People Operations team to improve people processes (company comms & updates, company engagement, TA support)
• Own preparation and coordination of monthly All-Company meetings (slides, agenda, follow-up)
• Keep processes clear, documented, and easy for others to follow

🌎 US & Offshore Hiring Support + Recruiting Coordination

• Support US hiring managers, contractors, and People Ops with onboarding, documentation, and tool access
• Be the point of contact for our offshore onboarding processes
• Coordinate with Talent Acquisition on scheduling, candidate documentation, and new hire setup

💼 Office & Vendor Management:

• Keep the office area, kitchen, and meeting rooms clean, organized, and well-stocked
• Track and manage all office supplies and tech equipment
• Receive and send office deliveries and shipments
• Work with third-party vendors (cleaning, delivery, maintenance, etc.) - keep track of contacts, contracts, payment timelines
• Make sure the office stays comfortable, safe, and welcoming for the team

💡 Culture, Events & Engagement:

• Own planning and coordination of local and global events (team lunches, birthdays, Maticversaries, Company All Hands) and remote experiences (gift boxes, virtual meetups)
• Make sure Matic stays a welcoming, fun, and inclusive place to work by bringing new ideas to keep people connected and involved - across UA and US teams
• Order and ship branded gifts and swag for the team worldwide

💸 Finance & Legal Coordination:

• Track and report all expenses and monthly office budgets
• Work closely with accountants to prepare and submit documents according to Ukrainian law
• Ensure DIIA City compliance - manage all requirements, deadlines, and documentation to maintain resident status and support the employee deferral process
• Submit finance documents, request accesses, and help with monthly reporting

Must-have skills:

• 2+ years of experience in Human Resources, Talent Acquisition, Office Management, or similar role in a fast-paced team
• Comfortable working with US teams
• Able to work flexible hours to support US work hours/schedules
• English Fluency - verbal and written (Upper-Intermediate or Higher)
• Experience managing employee Onboarding/Offboarding processes
• Able to manage multiple vendors, track payments, and keep things organized
• Experienced in running engagement activities for large, remote teams
• Strong attention to detail and a love for structure and checklists
• Self-driven person who takes ownership and doesn’t need micromanagement
• Great at organizing, prioritizing, and working with different teams
• Open to feedback and comfortable speaking up and sharing your own
• Enjoy working independently but also love to collaborate in remote environments
• Confident with tools like Google Sheets, Confluence, Slack, Canva, Figma, and Jira (or open to learning quickly)
• Able to manage many requests at once and still deliver high-quality, timely results

What We Offer:

• Opportunity to grow into a People Operations Manager role as you take on more responsibilities and lead cross-company projects
• Full ownership of high-impact projects that shape the employee experience across all teams
• Work closely with teammates across Ukraine and the US, gaining valuable experience in a global, remote-first company
• Set your own schedule in coordination with your team and meetings - we trust you to manage your time effectively
• Flexible unlimited PTO, including sick days, mental health days, and personal days
• We’ll provide brand-new, high-quality equipment to set you up for success from day one
• We’ll cover the cost of your local accounting needs to ensure legal and tax compliance in Ukraine
• Be a part of our long-term success - we offer company equity and shares so you can grow with us

Hiring Process:

1. Apply with a short cover letter – we’d love to hear a bit about you before we chat!
2. Intro Call – a casual conversation to get to know each other, align expectations, and see if it’s a match :)
3. Test Task – a simple task to show how you organize, plan, and take ownership that reflects the kind of projects and responsibilities you’d handle as a People Operations Coordinator.
4. Panel Interview – meet with our leadership team in two sessions (with UA & US teams)
5. Offer Letter – if it’s a mutual fit, we’ll be excited to welcome you aboard!
   
   

We’re aiming for an early June start - we’d love to have you join the team soon!